Project Coordinator

Job Title: Project Coordinator

Job location: Antioquia, Bogotá, La Guajira, and Putumayo or nearby departments in Colombia, with frequent travel to project intervention areas

Reports to: Project Manager

The Project Coordinator will be responsible for the day-to-day coordination and operational follow-up of project activities across the 10 prioritized municipalities in the project intervention areas. The position will support the effective deployment and functioning of the Mobile Health Brigade teams, coordinate activity schedules, facilitate communication between field teams and project management, and ensure timely implementation of planned activities.

The Project Coordinator will provide field-based coordination across La Guajira, Putumayo, Nariño, Amazonas, and Antioquia, covering the following prioritized municipalities: Uribia and San Juan del Cesar in La Guajira; Puerto Asís and San Miguel in Putumayo; El Rosario in Nariño; Puerto Santander in Amazonas; and El Bagre, Zaragoza, Remedios, and Segovia in Antioquia.

The Project Coordinator will serve as a key liaison between Mobile Health Brigade teams, community representatives, municipal authorities, local health services, and the Project Manager. The position will support community engagement, local coordination, field logistics, activity monitoring, and timely communication of operational needs and challenges.

Depending on the location, the Project Coordinator will be in charge of a couple of departments and a set of municipalities to ensure micro-targeting and efficiency in project implementation.

List down the main responsibilities of the position

• Coordinate the day-to-day implementation of project activities within the assigned municipalities and intervention areas.

• Coordinate and maintain the schedule and deployment of Mobile Health Brigade teams in accordance with the approved project work plan.

• Coordinate with Medical Doctors, Health Officers / Chief Nurses, and other field team members to ensure timely and effective implementation of brigade activities.

• Support the planning and organization of Mobile Health Brigade activities, including dates, locations, staffing, community mobilization, and required operational arrangements.

• Serve as the primary field coordination point between Mobile Health Brigade teams and the Project Manager.

• Maintain regular communication with field teams to monitor activity implementation, identify operational challenges, and facilitate timely solutions.

• Coordinate with municipal authorities, local health facilities, community leaders, and other relevant stakeholders to facilitate project activities.

• Establish and maintain effective relationships with community representatives and local stakeholders in the assigned intervention areas.

• Support community engagement and mobilization activities to promote awareness of Mobile Health Brigade services and facilitate appropriate community participation.

• Ensure that community engagement activities are conducted in a respectful, culturally appropriate, inclusive, and context-sensitive manner.

• Support coordination with Indigenous and other ethnic community representatives, where applicable, taking into consideration local customs, cultural practices, and community structures.

• Support the coordination of access to project locations, community spaces, and other facilities required for Mobile Health Brigade activities.

• Coordinate with relevant internal teams regarding transportation, accommodation, supplies, equipment, communications, and other logistical requirements for field activities.

• Monitor the timely availability of required medicines, medical supplies, equipment, and other materials in coordination with the relevant project and logistics staff.

• Conduct regular field monitoring visits to verify that planned activities are being implemented as scheduled and in accordance with project requirements.

• Collect and communicate field-level information regarding activity progress, community feedback, operational challenges, and emerging needs.

• Maintain accurate records of scheduled and completed activities, field visits, community engagement activities, and other relevant project information.

• Support the collection and timely submission of activity data, attendance records, field reports, and other required documentation to the Project Manager.

• Support the identification and escalation of operational, security, safeguarding, protection, or other concerns affecting project implementation.

• Ensure that all field activities comply with MedGlobal policies, including the Code of Conduct, Child Protection Policy, safeguarding standards, and policies related to discrimination, abuse, exploitation, and harassment.

• Promote respectful and professional relationships among field teams, communities, local authorities, and project stakeholders.

• Support coordination with local health and protection actors as requested by the Project Manager.

• Participate in project coordination meetings, field team meetings, and implementation of reviews as required.

• Support the Project Manager in identifying implementation gaps, operational risks, and opportunities to improve field coordination.

• Perform other project coordination and field-related duties as assigned by the Project Manager or Country Director.

Should have the following skills, education, and experience:

• Bachelor's degree in project management, Public Health, Health Administration, Social Sciences, International Development, Nursing, or related fields.

• At least 3 years of relevant professional experience in project coordination, field operations, community-based programmes, humanitarian assistance, health programmes, or related areas.

• Intermediate English proficiency (minimum B1 level) is required.

• Previous experience working with NGOs, humanitarian organizations, international organizations, or community-based programmes is highly desirable.

• Experience coordinating activities across multiple municipalities or geographically dispersed field locations is an advantage.

• Experience working with local government authorities, municipal health authorities, community organizations, or healthcare providers is desirable.

• Experience supporting mobile health, community health, humanitarian, or outreach activities is an advantage.

• Experience working with Indigenous, ethnic, rural, vulnerable, displaced, or underserved communities is highly desirable.

• Strong organizational and coordination skills, with the ability to manage multiple activities and priorities simultaneously.

• Strong interpersonal and communication skills and the ability to establish effective relationships with communities, local authorities, health teams, and other stakeholders.

• Ability to work independently in field settings while maintaining effective communication with project management.

• Ability to identify operational challenges and coordinate practical solutions in a timely manner.

• Strong attention to detail and ability to maintain accurate project and activity records.

• Ability and willingness to travel frequently within the assigned project intervention areas.

• Knowledge of local contexts and community dynamics in the assigned departments is an advantage.

• Commitment to humanitarian principles, community participation, safeguarding, inclusion, cultural sensitivity, confidentiality, and professional ethics.

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MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals from diverse backgrounds.

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

• Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

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Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

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