Skip to Content

Project Finance Coordinator

--MedGlobal CO--

Apply Now!
Job Title: Project Finance Coordinator
Job location: Bogotá, Colombia or remotely with less than 20% travel to field areas if needed.
Reports to: Project Manager

JOB SUMMARY
The Project Finance Coordinator will be responsible for the financial administration, budget monitoring, expenditure tracking, financial documentation, and financial reporting of the project, ensuring full compliance with MedGlobal financial policies, approved project budgets, donor requirements, and CBPF financial guidelines.
Based in Bogotá, the Project Finance Coordinator will work closely with the Country Director, Project Manager, programme and field teams, and MedGlobal Finance and Administration staff to ensure that project expenditures are properly planned, authorized, recorded, documented, monitored, and reported. The position will provide timely financial information to support project decision-making and ensure effective financial oversight throughout the project cycle.
The Project Finance Coordinator will also support budget forecasting, financial reconciliation, expenditure analysis, and preparation of donor financial reports, ensuring that all financial records are accurate, complete, auditable, and maintained in accordance with applicable CBPF requirements.
MAIN DUTIES AND RESPONSIBILITIES
List down the main responsibilities of the position
  1. • Manage the day-to-day financial administration of the project in accordance with MedGlobal financial policies, approved budgets, and CBPF financial guidelines.
  2. • Monitor project expenditures against approved budget lines, identifying variances, underspending, overspending, and potential budget risks.
  3. • Maintain accurate and up-to-date records of project expenditures, commitments, advances, reimbursements, and other financial transactions.
  4. • Review financial documentation to ensure that expenditures are properly authorized, supported by appropriate documentation, and charged to the correct project and budget lines.
  5. • Ensure that project expenditures comply with CBPF eligibility requirements and applicable donor financial guidelines.
  6. • Support the preparation and regular updating of project budget forecasts and cash-flow projections.
  7. • Monitor actual expenditure against budget and provide timely financial analysis and variance explanations to the Project Manager and Country Director.
  8. • Prepare regular internal financial reports, budget-versus-actual analyses, expenditure summaries, and financial updates for project management.
  9. • Support the preparation and submission of accurate and timely CBPF financial reports and other donor-required financial documentation.
  10. • Ensure that financial reporting is consistent with approved project budgets, supporting documentation, accounting records, and donor requirements.
  11. • Coordinate with programme and field teams to ensure that financial information accurately reflects project implementation and planned activities.
  12. • Review project activity plans and procurement or operational requirements from a financial perspective and provide guidance on budget availability and compliance.
  13. • Monitor staff and field-related financial transactions, including travel advances, reimbursements, operational expenses, and other project-related costs.
  14. • Review and reconcile advances and supporting documentation, ensuring timely liquidation and appropriate follow-up of outstanding balances.
  15. • Coordinate with relevant Finance, HR, Procurement, Logistics, and Programme staff to ensure accurate and timely processing of project-related financial transactions.
  16. • Support payroll-related financial processes for project-funded personnel and ensure that personnel costs are appropriately allocated to the project.
  17. • Monitor employer-paid social security contributions and other employment-related costs charged to the project, as applicable.
  18. • Maintain complete and organized financial files and supporting documentation to ensure audit readiness and traceability of all project expenditures.
  19. • Ensure that financial records and supporting documents are retained in accordance with MedGlobal and donor requirements.
  20. • Support internal and external audits, donor reviews, financial spot checks, and other compliance assessments related to the project.
  21. • Provide requested financial documentation and explanations during audits or donor verification processes.
  22. • Identify financial compliance risks and promptly communicate concerns or discrepancies to the Country Director and relevant Finance management.
  23. • Support the development and implementation of corrective actions related to financial findings, audit recommendations, or compliance issues.
  24. • Provide financial guidance and support to project staff on budget management, allowable expenditures, documentation requirements, and financial procedures.
  25. • Participate in project planning and coordination meetings when financial input is required.
  26. • Ensure that financial activities are implemented in accordance with MedGlobal policies, anti-fraud and anti-corruption standards, safeguarding requirements, and applicable donor regulations.
  27. • Maintain strict confidentiality of financial, personnel, and organizational information.
  28. • Perform other finance-related duties as assigned by the Country Director or designated Finance supervisor.

QUALIFICATIONS AND SKILLS
Should have the following skills, education, and experience:
  1. • Bachelor's degree in finance, Accounting, Business Administration, Economics, or related fields.
  2. • At least 2 years of relevant professional experience in project finance, financial administration, accounting, grants of finance, or related field.
  3. • Demonstrated experience managing finances for humanitarian, NGO, international development, or donor-funded projects.
  4. • Previous experience with CBPF financial management, reporting, and compliance requirements is required.
  5. • Strong knowledge of budget monitoring, expenditure tracking, financial forecasting, reconciliation, and financial reporting.
  6. • Experience preparing donor financial reports and supporting financial audits or donor reviews.
  7. • Knowledge of donor financial compliance requirements and expenditure eligibility principles.
  8. • Experience working with multi-departmental or geographically dispersed project teams is desirable.
  9. • Strong knowledge of accounting principles and financial controls.
  10. • Proficiency in Microsoft Excel and other financial management tools; experience with accounting or ERP systems is an advantage.
  11. • Strong analytical and numerical skills, with the ability to identify financial variances, discrepancies, and compliance risks.
  12. • Excellent attention to detail and strong organizational skills.
  13. • Ability to manage multiple priorities and meet financial reporting deadlines.
  14. • Strong communication and interpersonal skills, with the ability to explain financial requirements clearly to non-finance staff.
  15. • Ability to work effectively with programme, finance, HR, procurement, logistics, and field teams.
  16. • Intermediate English proficiency (minimum B1 level) is required.
  17. • Proficiency in Spanish is required.
  18. • Commitment to financial integrity, accountability, transparency, confidentiality, anti-fraud principles, and professional ethics.
______________________________________________________________________________________________
ABOUT MEDGLOBAL
MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals from diverse backgrounds.

CODE OF CONDUCT
MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:
• Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
• Provide a positive and valued experience for those receiving services within and outside MedGlobal.

CHILD PROTECTION POLICY
Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.