Project Manager

Job Title: Project Manager

Job location: Bogotá, Colombia, with frequent travel to project intervention areas

Reports to: Country Director.

JOB SUMMARY

The Project Manager will be responsible for the overall coordination, management, and implementation of the project across the five target departments of La Guajira, Putumayo, Nariño, Amazonas, and Antioquia, covering the 10 prioritized municipalities. The position will ensure that project activities are implemented effectively, on time, within scope, and in accordance with MedGlobal policies, donor requirements, approved project plans, and applicable humanitarian and health standards.

Based in Bogotá, the Project Manager will provide overall operational leadership to the project, supervise and coordinate field teams, monitor implementation progress, and facilitate coordination with departmental and municipal Health and Protection Secretariats and other relevant government, humanitarian, health, and community stakeholders.

The Project Manager will work closely with the Country Director, Senior Project Consultant, Medical Doctors, Health Officers / Chief Nurses, and other project staff to ensure effective integration of health and protection activities, appropriate referral pathways, quality service delivery, community engagement, and achievement of project objectives and indicators.

The position will require frequent travel to project intervention areas to monitor field implementation, provide supervision and support to teams, engage with local stakeholders, and identify and address operational or programmatic challenges.

MAIN DUTIES AND RESPONSIBILITIES

List down the main responsibilities of the position

• Provide overall management and operational leadership for project implementation across La Guajira, Putumayo, Nariño, Amazonas, and Antioquia, and the 10 prioritized municipalities.

• Develop, coordinate, and monitor project work plans, implementation schedules, and activity plans in accordance with approved project objectives and timelines.

• Ensure that project activities are implemented effectively, efficiently, and in accordance with approved plans, donor requirements, MedGlobal policies, and applicable standards.

• Supervise, coordinate, and provide operational guidance to field-based project teams, including Medical Doctors, Health Officers / Chief Nurses, and other project personnel.

• Coordinate the deployment and activities of the Mobile Health Brigade teams across the prioritized municipalities.

• Monitor progress against project indicators, targets, deliverables, and implementation of milestones, identifying delays, gaps, risks, or emerging needs, and taking appropriate corrective action.

• Coordinate closely with the Senior Project Consultant to ensure that technical recommendations and programme standards are appropriately incorporated into project implementation.

• Facilitate coordination with departmental and municipal Health and Protection Secretariats, local health facilities, government authorities, humanitarian actors, and other relevant stakeholders.

• Establish and maintain effective working relationships with community leaders, Indigenous and ethnic community representatives, local organizations, and other community stakeholders in the project intervention areas.

• Support the coordination and implementation of health and protection activities, including mobile health services, MISP-related interventions, referral and counter-referral pathways, and community-based activities.

• Ensure effective coordination between field teams and relevant health facilities and authorities to support continuity of care and appropriate referral pathways.

• Conduct regular field visits to project intervention areas to monitor implementation, supervise teams, engage with stakeholders, and provide operational support.

• Identify and address operational, logistical, staffing, security, and programme implementation challenges affecting project delivery.

• Coordinate with Finance, HR, Logistics, and other internal MedGlobal departments to ensure timely availability of personnel, supplies, equipment, transportation, and other resources required for implementation.

• Monitor project expenditures in coordination with the relevant Finance staff and ensure that project activities are implemented within the approved budget.

• Review and contribute to project financial and narrative reporting, ensuring that reported activities, expenditures, indicators, and achievements are accurate and properly documented.

• Ensure timely preparation and submission of project progress reports, activity updates, monitoring information, and other required donors or internal documentation.

• Support data collection, analysis, and reporting to monitor project performance and inform programme adjustments and decision-making.

• Ensure that project documentation, activity records, attendance records, monitoring tools, and other required documentation are complete, accurate, and properly maintained.

• Coordinate project meetings, implementation reviews, and regular team coordination sessions to ensure effective communication and follow-up of agreed actions.

• Promote effective communication and information sharing between Bogotá-based management, technical staff, field teams, and local stakeholders.

• Ensure that project activities incorporate appropriate protection, gender, safeguarding, inclusion, cultural sensitivity, and community engagement considerations.

• Promote respectful and culturally appropriate engagement with Indigenous and other ethnic communities in all project intervention areas.

• Monitor compliance with MedGlobal safeguarding policies, Code of Conduct, Child Protection Policy, and policies related to discrimination, abuse, exploitation, and harassment.

• Identify and promptly report safeguarding, protection, security, operational, or other critical concerns through the appropriate MedGlobal reporting channels.

• Support project risk management and contingency planning, particularly for field-based activities and changing operational conditions.

• Contribute to lessons learned, programme reviews, and the identification of opportunities to strengthen project quality, sustainability, and community impact.

• Represent MedGlobal in relevant project coordination meetings and external forums, as delegated by the Country Director.

• Ensure that project activities remain aligned with the approved project proposal, donor requirements, and relevant Colombian regulations.

• Perform other project management and coordination duties as assigned by the Country Director.

QUALIFICATIONS AND SKILLS

Should have the following skills, education, and experience:

• Bachelor's degree in public health, Health Administration, Nursing, Medicine, Social Sciences, International Development, Project Management, or related field.

• A master's degree in public health, International Development, Humanitarian Studies, Project Management, or a related field is desirable.

• At least 4 years of relevant professional experience, including demonstrated experience managing health, humanitarian, development, or community-based projects.

• Demonstrated experience managing projects across multiple geographic locations and coordinating multidisciplinary field teams.

• Previous experience working with NGOs, humanitarian organizations, international organizations, or development programmes is highly desirable.

• Experience coordinating with government health authorities, including departmental and municipal Health Secretariats, is highly desirable.

• Experience working with protection actors, humanitarian coordination mechanisms, or community-based protection approaches is an advantage.

• Demonstrated experience in project planning, implementation, monitoring, budgeting, reporting, and quality assurance.

• Experience managing project indicators, work plans, activity schedules, and donor reporting requirements.

• Experience working with Indigenous, ethnic, rural, displaced, vulnerable, or underserved populations is highly desirable.

• Demonstrated understanding of community engagement and culturally appropriate approaches to programme implementation.

• Strong leadership, team management, coordination, and interpersonal skills.

• Strong organizational and time-management skills, with the ability to manage multiple priorities across geographically dispersed locations.

• Strong analytical and problem-solving skills and the ability to identify implementation risks and develop practical solutions.

• Excellent written and verbal communication skills both in English and Spa.

• Ability to represent MedGlobal professionally with government authorities, humanitarian partners, communities, and other stakeholders.

• Ability and willingness to travel frequently to project intervention areas across La Guajira, Putumayo, Nariño, Amazonas, and Antioquia.

• Proficiency in Spanish is required. Professional proficiency in English is highly desirable.

• Strong commitment to humanitarian principles, safeguarding, accountability, inclusion, confidentiality, and professional ethics.

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ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals from diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

• Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

• Provide a positive and valued experience for those receiving services within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.